Guidelines for Expert Panel Discussions

We are delighted to invite you to participate as a Moderator/ Panelist in the scientific programme of the 50th Annual Conference of Association of Oral & Maxillofacial Surgeons of India, to be held from 20th–22nd November 2026 at Jio World Convention Centre, Mumbai, India. The panel discussion is designed to provide an interactive, case-based and clinically relevant academic forum, encouraging discussion, exchange of experience and practical decision-making among experts. To ensure a focused, engaging and smoothly coordinated session, all panelists and the moderator are requested to follow the guidelines below.

Role of the Moderator

  • Interact with all panelists sufficiently in advance.
  • Circulate, discuss the clinical cases/scenarios to all panelists before the session & obtain their view points.
  • Allocate specific questions or aspects of each case to individual panelists where appropriate.
  • Ensure that the discussion represents multiple perspectives rather than repetitive opinions.
  • Encourage participation from all panelists.
  • Prevent prolonged discussion by any one panelist.
  • Coordinate the final sequence of cases/questions before the session.
  • Brief all panelists regarding the expected format and time available.
  • Maintain strict control of the 50-minute session.

Role of the Panelist

  • Review the cases/questions circulated by the moderator in advance.
  • Review relevant current literature and guidelines where appropriate.
  • Keep responses concise and focused.
  • Respect the opinions of other panelists.

General Session Guidelines

  • Maximum 5 cases to be discussed
  • Audience questions & interaction
  • Each case to be summarized
  • Take home message.

PowerPoint Presentation Guidelines

  • Please prepare your presentation according to the following specifications:
  • Slide size: Widescreen 16:9 aspect ratio
  • File format: Microsoft PowerPoint (.pptx)
  • Use high-resolution images, diagrams and videos wherever appropriate. Please ensure that all graphs, tables, figures and images are clearly readable when projected on a large screen.

Scientific Content

  • Evidence-based and scientifically appropriate.
  • Clinical photographs, radiographs, CT/CBCT images, operative photographs, videos, algorithms and case illustrations are encouraged where they enhance the educational value of the discussion.
  • Patient-identifying information must be removed from all clinical material.

Video & Audio Guidelines

If your presentation contains videos or audio:

  • Embed media files within the PowerPoint presentation wherever possible.
  • Use commonly supported video formats such as MP4.
  • Test all videos, audio files and animations before submission.
  • Ensure that embedded media plays correctly on the conference AV system.
  • If external media files are required, provide them separately as a backup.
  • Carry a backup copy of the presentation and media files on a USB drive.

Declaration of Conflict of Interest

All moderators and panelists are requested to include a Conflict of Interest/Disclosure slide at the beginning of the presentation.

Any relevant financial, professional, institutional or commercial relationships should be declared in accordance with conference and institutional requirements.

Submission of Presentation

Kindly submit your final presentation (.pptx) to: scientific@50thaomsi2026mumbai.com

Submission deadline: 30th October 2026

  • The final version of the presentation is submitted before the deadline.
  • A backup copy of the presentation and any accompanying media files is retained by the presenter.
  • The presentation is checked at the Speaker Preview Room at least 2 hours before the scheduled session, wherever applicable.
  • Technical staff will be available to assist with audiovisual requirements.

Use of personal laptops for presentations in the session is strictly prohibited.

Presentation-Day Instructions

  • Please arrive at the session hall at least 15 minutes before the scheduled start of your session.
  • All presenters must adhere strictly to the allotted time.
  • A timekeeping system will be strictly followed.
  • The AV system will automatically conclude the presentation at the scheduled end time.
  • Moderators are requested to ensure that the session remains on schedule and that sufficient time is reserved for audience interaction and the final take-home messages.

Technical Checklist

Before submission, please ensure that:

  • Conflict of Interest/Disclosure slide is included
  • Patient-identifying information has been removed
  • References are appropriately cited
  • Presentation opens correctly in Microsoft PowerPoint
  • Slide ratio is 16:9 widescreen
  • All images, tables and figures are clearly readable
  • Videos and audio files have been tested
  • Embedded media has been checked
  • Backup media files are available, if required
  • PDF backup is available and submitted to the AV desk, if requested
  • Presentation has been checked in the Speaker Preview Room
  • Backup copy is available on a USB drive
  • Final presentation has been submitted by 30th October 2026